 Do
I really need to be paid in full by March 1, 2005?
Yes. Your balance is due in our office by March 1, 2005 no matter how late you
register. There will not be any extensions or exceptions to this date. All travelers
not paid in full by March 1, 2005 will be automatically cancelled. All payments
received after March 1, 2005 will be processed on a space available basis with
a $30 late fee.
Is
medical insurance included?
The Travel Protection brochure gives the schedule and description of benefits
for the medical portion that is provided at no cost to you, which is Part A.
Part B is the optional insurance that you can purchase, which is highly recommended
in the event you need to cancel for medical reasons. This valuable Travel Protection
Plan also includes trip interruption and lost or delayed baggage. Please review
the brochure for detailed schedule and description of benefits.
What
are the cancellation fees?
The cancellation fees vary depending on when you notify us in writing that you
wish to cancel. Your deposit is non-refundable and the complete schedule of cancellation
fees can be found on the back of the statement received in this packet or you
can go online. Every time you receive a statement, these cancellation penalties
will be listed on the back.
What
travel documents do I need?
For travel to Mexico and the Bahamas, a valid U.S. passport
is the best document to use as proof of citizenship. If you do
not have one, you must have an original certified copy (not a photocopy)
of your birth certificate and a valid state issued photo ID. If
you are under the age of 18 at the time of travel, you must also
have a notarized letter of permission signed by both legal guardians.
Non-U.S. citizens should contact their local consulate for documentation
requirements. Go to www.usastudenttravel.com and click on “LINKS” for
detailed information and how to apply for a passport or birth certificate.
You will be denied boarding if you do not have the proper proof
of citizenship.
What
hotel will we stay in?
Our goal is to keep you and your group in the same hotel. Every effort will be
made to accommodate your group in its first choice hotel. In the event your first
choice hotel is unavailable, you will be assigned to a hotel in the same category
as your original choice. You will find out what hotel your group has been assigned
approximately 30 days prior to your departure.
What
if I can't find enough roommates?
The price is based on four to a room, and you choose your own roommates. You
can request your roommates online in April 2005. If you do not have a total of
4 people in your room, you will incur an occupancy fee that must be paid in full
prior to receiving your travel documents. Your organizer will submit the final
rooming in April after the final payments are processed. Check with your group
organizer to see if anyone else may be looking for roommates. USA Student Travel
can assist with rooming but is NOT responsible for filling rooms.
What
date is our trip and do you know the name of the airline?
Your departure will be within 10 business days of your graduation unless graduation
is before May 23, 2005. Tentative dates are assigned in February and are subject
to change until 30 days prior to that date. We use both scheduled and chartered
air. Assignments of your group’s exact airline and dates are decided once
we know the exact number of students that have paid in full. Our priority is
to keep your entire group together on the same flight. You can check your account
online for updates to your itinerary beginning in May 2005.
How
much spending money should I plan to take?
The average student does fine with $500 - $600 for the entire week. This should
cover food, extra activities, and souvenirs. Food is NOT included with your trip.
Of course, personal spending habits should also be taken into account. We strongly
recommend Traveler's Checks instead of cash, as they can be replaced if lost
and are accepted everywhere.
When
do I get my airline tickets?
Tickets will be mailed to your home, in most cases, approximately 7-10 days prior
to departure. Valuable information will be included in this packet, including
roommate information and hotel phone numbers. Please take the time to read everything
with your parents and make a copy for them to keep in case they need to contact
you at your destination.
Are
there any activities included in the price?
Yes, there are different dance club parties that will be scheduled through-out
the week. We also offer a “party package” for an additional cost,
which is unique to each destination. Go on-line to view a sample of activities.
This package can be purchased at your destination after your hotel orientation.
Our
Website
Many of your questions can also be answered on our website. New travelers can
sign up online and, once registered, can also make your payments online. You
can view up to date account information 24 hours a day. You must have an email
address registered to your account in order to have online access, so make sure
you keep us updated with your current email address. You'll also be able to request
your roommates, see your trip date and itinerary, and change your personal information
if you move. The website is easy to use and very convenient!
If
you need additional information, call our office and a customer service agent
will be happy to assist you. Our office is open Monday through Friday, from
8:30am - 5:00pm, PT. 916-939-6805
Thank
you for choosing USA Student Travel. We look forward to a great year!
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